Documents or files can be easily transferred via a special data share.Administrators could use remote access to computer to directly access the on-site network.Sensitive data remains protected, while employees have location-independent access to it at any time.Remote control over the computer solves this problem and offers various advantages: This could be the home office or the waiting area in the airport. However, it is becoming increasingly important to be able to work from any location. And, the extra few seconds to enable that extra layer of security are worth it.Storing sensitive data on personal laptops is not an option for companies, as it creates numerous vulnerabilities. While some users may not like the extra step, two-factor authentication and single sign-on providers (as well as the security features on most phones) have made the process as quick and easy as possible. Enable two-factor authentication: Gain more peace of mind that meeting participants are who they say they are by enabling the two-factor authentication feature of your meeting tool.And whatever you do, don’t share the meeting ID or invitation link for a sensitive meeting on social media, private intranets, or other company platforms. If someone outside the original guest list is invited, make sure they understand the nature of the meeting and the security expectations. Limit sharing: If the matter under discussion is sensitive, consider prohibiting people from inviting others without the host’s permission.If you have attendees that aren’t on the guest list, you can remove them before talking about sensitive matters. Conduct roll call before getting down to business: People often join meetings from devices other than their primary computer, so they may be identified only by a phone number or generic device ID like “iPhone XS on AT&T.” Know who those people are and whether they are supposed to be in the meeting.You don’t want uninvited people popping into CEO meetings just because they have the personal meeting ID. Only give your personal meeting ID to colleagues you trust, and always lock those meetings to block intruders. This is important if your videoconferencing application assigns everyone a permanent personal meeting ID that works like a phone number.
The harder it is to guess the credentials of a meeting, the harder it is for uninvited people to gain access. Use unique meeting IDs and passwords: Unique meeting IDs are your primary defense against war dialing.A good rule of thumb is to ask, “Would you have this meeting in a coffee shop?” If not, tighten your security as much as possible. Not only does that allow you to get your technology configured, but it also tells attendees their role in keeping the meeting safe. Classify meetings ahead of time: When scheduling meetings, each one should be assigned a risk level that matches certain security protocols.Here are 5 tips to help secure your online meetings: Some ways you can reduce the chances of your videoconferences being hacked are technical, while others just require common sense and best practices.
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